I haven’t found a use case for this feature yet.
If a project has a collection of tags, any task added to that project automatically gets the same tags. Project tags are also inherited by the tasks. They don’t always have due dates but even if they do, they show up.
#New in omnifocus 3 mac plus
So my Forecast view shows what’s coming due plus a collection of “easy” things I can do in under a minute each. That’s because Omni has improved the Forecast view to include tasks tagged with one user specified term. I have a tag called “easy” which gives me a great way to blast out a few tasks in the morning from my Forecast view. I have a tag for my office because some things can only be done there. I’m also using tags in the traditional context model too. If I’m in a one on one meeting I can search by the person’s name and still see the individual items they are working on. When I’m in a team meeting I search by tag and bring up a view of tasks related to that team. This is pretty similar to how I used contexts in OmniFocus. Inside each sub-team I have tags for the people. I have a team tag with the sub-teams as a nested tag. This team has about 12 people spread across six different work-streams. One of my most used set of tags relates to a project team and the the individual people on it. The Omni Group did a nice job making sure that tag hierarchy is respected for search, so this means all of the nice context nesting from OmniFocus 2 works perfectly with OmniFocus 3 tags. Tags provide more flexibility than contexts simply because each task in OmniFocus can have multiple tags. It was this long unscratched itch that made me curious enough to return to OmniFocus 3 and give it a serious try. It was the lack of tags in OmniFocus 2 that eventually drove me to TaskPaper several years back. Contexts lost their value for me around iOS 6 when I had a super computer in my pocket every day that also connected to my work email. I’ve been ringing the “tags, tags, tags” bell for a long time. Now on to some of the new hotness in OmniFocus 3 (and some old busted too). It’s a minor gripe but another rough edge where interactions feel inconsistent. I love the ability to force press on a project in the Review list to take a peek at the tasks but then there’s no simple way to mark that project as reviewed without drilling down and marking it as reviewed. It’s so many taps that I usually just skip changing it and just review it the next week anyway.\ One of the most common things I want to do during a review is to change the review period for a project. There are some surprisingly awkward interactions in the OmniFocus review system. It just feels more organic in OmniFocus 3, if still a little tedious. Sure, I’ve rigged up a lot of crazy systems in order to force myself to review tasks in other applications. It’s the only task manager that forces me to systematically and repeatedly review my projects and tasks. Reviews! I missed the review process in OmniFocus the most of all. I suspect this is an issue with iOS and has less to do with OmniFocus.
Unfortunately, I rarely get notifications for my tags even after increasing the perimeter for the location. I stopped putting shopping lists in my task manager so it doesn’t matter as much if I get an alert from OmniFocus when I get to Home Depot or the grocery store. If I have something that I need to do as soon as I get home, I’m much more likely to use a Reminder through Siri. Location alerts were one of my favorite features of OmniFocus but after a long time without them, I don’t find them all that important to me now. Nesting projects and folders works perfectly though. I will admit that the option to nest tasks inside other tasks is a little non-obvious. Structure is dictated by me, not the application. In OmniFocus I can put projects in folders and even nest actions inside other actions. I have deep projects with multiple sub-projects. Core Features that I Missed from OmniFocusĪfter switching to Things 3 I really missed the task nesting in OmniFocus. OF3 is incredibly powerful for anyone with a large complex project but Things 3 is a UI joy for average work. TL DR: Tags and new Perspective options are highlights of a dated user experience. I dedicated myself to running my home and work projects with nothing but OmniFocus 3 for the past month. This article is concerned with the latest version of OmniFocus for iOS. My bonafides with GTD, task managers, and OmniFocus is easily discovered here on Macdrifter.
I’ve had a frustrated love affair with OmniFocus for many years.
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